Add/Remove users(bulk) from Power Apps from CSV file

Summary

This PowerShell script will Add/Remove/Modify multiple(bulk) users access to/from one or multiple Power Apps from CSV file....

CSV file columns details

Column Name	Details	Comment
AppName	Power Apps App Id	This can checking details of the app from apps.powerapps.com and selecting the app
PrincipalDisplayName	User Display name
PrincipalEmail	Email id of user or group id or external user principal name
PrincipalType	User or Group
RoleType	CanEdit, CanView, Remove	CanEdit will give co-owner access ~~ CanView will give user access ~~ Remove will remove user from targeted PowerApp
Environment	Power Platform Environment ID

You can download input reference file at here

Screenshot of Input file for quick reference

Screenshot of Output file for quick reference

Implementation

• Open Windows PowerShell ISE
• Create a new file
• Prepare the input csv file based on instruction above
• update the path in below script
• Save the file and run it
• Make sure you are Power Apps admin to so that you have access to all the apps

• Power Apps PowerShell

Copied

#Modules for Power Apps Powershell Commands
Install-Module -Name Microsoft.PowerApps.Administration.PowerShell
Install-Module -Name Microsoft.PowerApps.PowerShell -AllowClobber

#Power Apps Connection
Add-PowerAppsAccount
$CsvPath = 'D:\SP\repos\InputCSV.csv'
$currentTime=$(get-date).ToString("yyyyMMddHHmmss");    
$outputFilePath= "D:\SP\repos\OutPutCSV"+$currentTime+".csv"   
$resultColl=@()  
write-host -ForegroundColor Green "Script Started!!"
foreach($User in (Import-Csv -Path $CsvPath))

{
    $UserAppName=$User.AppName
    $UserEnvironment=$User.Environment
    $UserEmail=$User.PrincipalEmail
    $UserType = $User.PrincipalType
    $UserRoleType=$User.RoleType
    $result = New-Object PSObject
    $result | Add-Member -MemberType NoteProperty -name "AppName" -value $user.AppName -Force
    $result | Add-Member -MemberType NoteProperty -name "DisplayName" -value $user.DisplayName -Force
    $result | Add-Member -MemberType NoteProperty -name "PrincipalDisplayName" -value $user.PrincipalDisplayName-Force
    $result | Add-Member -MemberType NoteProperty -name "PrincipalEmail" -value $user.PrincipalEmail-Force
    $result | Add-Member -MemberType NoteProperty -name "PrincipalType" -value $user.PrincipalType-Force
    $result | Add-Member -MemberType NoteProperty -name "RoleType" -value $user.RoleType-Force
    $result | Add-Member -MemberType NoteProperty -name "Environment" -value $user.Environment -Force
    #Role types in Input File
    #Owner - Owner of app
    #CanEdit - Co-Owner of App    
    #CanView - Read Access
    write-host  "Processing User $($UserEmail)..."
    if($UserRoleType -eq "Remove")
    {
        try {
            #Get Users Object ID
            $ObjectVal= Get-UsersOrGroupsFromGraph -ObjectId $UserEmail
            $Value=$ObjectVal.ObjectId
            if($Value -eq $null){
                $result | Add-Member -MemberType NoteProperty -name "Status" -value "Failed" -Force
                $result | Add-Member -MemberType NoteProperty -name "Comments" -value "User not found in AD" -Force
                $resultColl += $result 
                write-host -ForegroundColor Red "User Not found in AD"
                }else
                {
                 write-host  "Attempting to Remove $($UserEmail)..."
            $response = Remove-AdminPowerAppRoleAssignment -RoleId $Value -EnvironmentName $UserEnvironment -AppName $User.AppName
            
            #to handle if the we are trying to remove owner which is not possible.
            if($response.Code -eq "400") 
            {
                
                $result | Add-Member -MemberType NoteProperty -name "Status" -value "Exception" -Force
                $result | Add-Member -MemberType NoteProperty -name "Comments" -value $response.Error -Force
                $resultColl += $result 
                write-host -ForegroundColor Red "Exception $($response.Error)"
            }
            else{
                $result | Add-Member -MemberType NoteProperty -name "Status" -value "Successful" -Force
                $result | Add-Member -MemberType NoteProperty -name "Comments" -value "User Removed Successfully" -Force
                $resultColl += $result 
                write-host -ForegroundColor Green "$($UserEmail) removed successfully!!"
            }
            }
        }
        catch {
            $ErrorMessage = $_.Exception.Message
            $result | Add-Member -MemberType NoteProperty -name "Status" -value "Exception" -Force
                $result | Add-Member -MemberType NoteProperty -name "Comments" -value $_.Exception.Message -Force
                $resultColl += $result 
                write-host -ForegroundColor Red "Exception $($ErrorMessage)"
        }
    }
    else
    {
        try {
            #Get Users Object ID
            $ObjectVal= Get-UsersOrGroupsFromGraph -ObjectId $UserEmail
            $Value=$ObjectVal.ObjectId
            if($Value -eq $null)
        {
                $result | Add-Member -MemberType NoteProperty -name "Status" -value "Failed" -Force
              $result | Add-Member -MemberType NoteProperty -name "Comments" -value "User not found in AD" -Force
               write-host -ForegroundColor Red "User Not found in AD"
            $resultColl += $result 
                }else
                {
                
                 write-host   "Attempting to Add $($UserEmail)..."
            Set-AdminPowerAppRoleAssignment -PrincipalType $UserType -PrincipalObjectId $Value -RoleName  $UserRoleType -AppName $User.AppName -EnvironmentName $UserEnvironment
            $result | Add-Member -MemberType NoteProperty -name "Status" -value "Successful" -Force
            $result | Add-Member -MemberType NoteProperty -name "Comments" -value "User Added Successfully" -Force
            $resultColl += $result 
            write-host -ForegroundColor Green "$($UserEmail) Added successfully!!"
        }
        }
        catch {
        $ErrorMessage = $_.Exception.Message
          $result | Add-Member -MemberType NoteProperty -name "Status" -value "Exception" -Force
                $result | Add-Member -MemberType NoteProperty -name "Comments" -value $_.Exception.Message -Force
                $resultColl += $result 
                write-host -ForegroundColor Red "Exception $($ErrorMessage)" 
        }
        
    }
    
}
$resultColl | Export-Csv $outputFilePath -NoTypeInformation 
write-host -ForegroundColor Green "Successfully Script Completed"   

Check out the Power Apps PowerShell to learn more at: https://learn.microsoft.com/power-platform/admin/powerapps-powershell

Contributors

Author(s)
Siddharth Vaghasia

Disclaimer

THESE SAMPLES ARE PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE, MERCHANTABILITY, OR NON-INFRINGEMENT.