Report of Private Teams channels to Excel

Summary

This sample gathers all of the teams private channels in your tenant and produces an Excel file which is then uploaded to a SharePoint Site. Two connections are used, one for the Admin Center and the other to upload the file to the "Documents" location in the root site.

Example Screenshot

Note

For this sample, you will require the Excel PowerShell module to be installed

PnP PowerShell
CLI for Microsoft 365


Write-Host "Running Script..."

# Connect to the standard SharePoint Site
$siteConn = Connect-PnPOnline -Url "https://contoso.sharepoint.com" -Interactive -ReturnConnection
    
# Connect to the SharePoint Online Admin Service
$adminSiteConn = Connect-PnPOnline -Url "https://contoso-admin.sharepoint.com" -Interactive -ReturnConnection

# SharePointy Adminy Stuff here
Write-Host "Connected to SharePoint Online Admin Center"
    
#-----------------
# Gather Reporting Data
#-----------------

# Gets all Team Private Channels based on the template
$teamPrivateChannels = Get-PnPTenantSite -Template "TEAMCHANNEL#0" -Connection $adminSiteConn
    
#-----------------
# Produce and Save Reporting Data
#-----------------
$now = [System.DateTime]::Now.ToString("yyyy-mm-dd_hh-MM-ss")
$reportFileName = "teams-private-channels-$($now).xlsx"

$ExcelReportSettings = @{
    Path          = $reportFileName
    Title         = "Teams Private Channel Report"
    WorksheetName = "Teams Private Channels"
    AutoFilter    = $true 
    AutoSize      = $true
}

Write-Host "Creating Excel File $reportFileName"
$teamPrivateChannels | Select-Object Title, Url, StorageUsage, Owner, SiteDefinedSharingCapability `
| Export-Excel @ExcelReportSettings

# Save to SharePoint
$file = Add-PnPFile -Path $reportFileName -Folder "Shared Documents" -Connection $siteConn

Write-Host "Uploaded Excel File to SharePoint"

Check out the PnP PowerShell to learn more at: https://aka.ms/pnp/powershell

The way you login into PnP PowerShell has changed please read PnP Management Shell EntraID app is deleted : what should I do ?


Write-Host "Running Script..."

# Ensure login
$m365Status = m365 status
if ($m365Status -match "Logged Out") {
m365 login
}

#-----------------
# Gather Reporting Data
#-----------------

# Gets all Team Private Channels based on the template
$teamPrivateChannels = m365 spo site classic list --webTemplate "TEAMCHANNEL#0"
$teamPrivateChannels = $teamPrivateChannels | ConvertFrom-Json
    
#-----------------
# Produce and Save Reporting Data
#-----------------
$now = [System.DateTime]::Now.ToString("yyyy-mm-dd_hh-MM-ss")
$reportFileName = "teams-private-channels-$($now).xlsx"

$ExcelReportSettings = @{
    Path          = $reportFileName
    Title         = "Teams Private Channel Report"
    WorksheetName = "Teams Private Channels"
    AutoFilter    = $true 
    AutoSize      = $true
}

Write-Host "Creating Excel File $reportFileName"
$teamPrivateChannels | Select-Object Title, Url, StorageUsage, Owner, SiteDefinedSharingCapability `
| Export-Excel @ExcelReportSettings

# Save to SharePoint
m365 spo file add --webUrl "https://contoso.sharepoint.com" --folder 'Shared Documents' --path $reportFileName

Write-Host "Uploaded Excel File to SharePoint"

Check out the CLI for Microsoft 365 to learn more at: https://aka.ms/cli-m365

Important changes coming to the way you login into CLI for Microsoft 365 (effective 9th September 2024) see Changes in PnP Management Shell registration in Microsoft 365

Source Credit

Sample first appeared on Azure Automation to the Rescue – Session at Scottish Summit 2021 | CaPa Creative Ltd

Contributors

Author(s)
Paul Bullock
Adam Wójcik

Disclaimer

THESE SAMPLES ARE PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE, MERCHANTABILITY, OR NON-INFRINGEMENT.