Power Automate flow to automate sharing of a Canvas App

Summary

This sample is a cloud flow that can be used to automate sharing of a canvas app. This flow initializes App ID variable & then uses a Switch condition to set the App ID variable based on the App Name present in a SharePoint List. It then leverages Apply to each to get users from SharePoint list, and uses Get User Entra ID action to get the user id based on email address. Finally, Edit App Role Assignment action is used to share the canvas app.

Applies to

Compatibility

Contributors

• Vipul Jain

Version history

Version	Date	Comments
1.0	March 05, 2025	Initial release
2.0	June 01, 2025	Updated Version with suggested changes

Prerequisites

• This app uses Microsoft Entra ID connection.
• This app uses Edit App Role Assignment action.
• This app uses SharePoint as a data source and requires a SharePoint List with the following fields:
  • List Name: App Sharing
  • List Fields:
    • Users (Person or Group) => allow multiple selection = yes
    • AppNameNew (Choice) => E.g. - names of your app in the environment
    • AppID (Single line of text) => enter the app ID of your app. This value will be read dynamically in the flow.

Minimal path to awesome

Using the solution zip

• Download the .zip from the solution folder
• Within Power Apps Studio, import the solution .zip file using Solutions > Import Solution and select the .zip file you just packed.
• Open the app in edit mode and make sure the data source Data source name is connected correctly.

Using the source code

You can also use the Power Apps CLI to pack the source code by following these steps:

• Clone the repository to a local drive

• Pack the source files back into a solution .zip file:

  pac solution pack --zipfile pathtodestinationfile --folder pathtosourcefolder --processCanvasApps
  

  Making sure to replace pathtosourcefolder to point to the path to this sample's sourcecode folder, and pathtodestinationfile to point to the path of this solution's .zip file (located under the solution folder)

• Within Power Apps Studio, import the solution .zip file using Solutions > Import Solution and select the .zip file you just packed.

Features

This sample illustrates the following concepts:

• Automate the sharing of Canvas App, instead of manually sharing the app with multiple users
• Use of Switch case in power automate flow
• Use of Microsoft Entra ID action to get the user id
• Use of Edit App Role Assignment action to assign the users to an app

Help

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Disclaimer

THIS CODE IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE, MERCHANTABILITY, OR NON-INFRINGEMENT.