Form formattingSharePoint Online

Send Email to Task owner

This sample demonstrates displaying Email link to send an email to task owner

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Shared by Ganesh Sanap, Tetsuya Kawahara
Updated Oct 30, 2022

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2 definitions

Review the requirements below, then paste this JSON into the matching formatting panel. Show me where.

Use your list's internal column names and replace any tenant-specific URLs or flow IDs. Formatting is presentation, not a way to secure data.

Definition

{
  "elmType": "div",
  "style": {
    "width": "100%",
    "display": "=if([$Title] && [$AssignedTo.email], 'block', 'none')",
    "padding-top": "10px",
    "border-top": "1px solid"
  },
  "attributes": {
    "class": "ms-fontColor-neutralSecondary"
  },
  "children": [
    {
      "elmType": "a",
      "attributes": {
        "target": "_blank",
        "href": {
          "operator": "+",
          "operands": [
            "https://outlook.office.com/mail/deeplink/compose",
            "?subject=",
            "Task status",
            "&body=",
            "Hey, how is your task (",
            "[$Title]",
            ") coming along?",
            "&to=",
            "[$AssignedTo.email]"
          ]
        },
        "class": "ms-fontColor-themePrimary"
      },
      "children": [
        {
          "elmType": "span",
          "txtContent": "Send Email to Task Owner"
        },
        {
          "elmType": "span",
          "style": {
            "margin-left": "8px",
            "vertical-align": "middle"
          },
          "attributes": {
            "iconName": "OutlookLogo",
            "class": "ms-fontColor-themePrimary ms-fontSize-xl"
          }
        }
      ]
    }
  ]
}

{
  "elmType": "div",
  "style": {
    "width": "100%",
    "display": "=if([$Title] && [$AssignedTo.email], 'block', 'none')",
    "padding-top": "10px",
    "border-top": "1px solid"
  },
  "attributes": {
    "class": "ms-fontColor-neutralSecondary"
  },
  "children": [
    {
      "elmType": "a",
      "attributes": {
        "target": "_blank",
        "href": {
          "operator": "+",
          "operands": [
            "https://outlook.office.com/mail/deeplink/compose",
            "?subject=",
            "Task status",
            "&body=",
            "Hey, how is your task (",
            "[$Title]",
            ") coming along?",
            "&to=",
            "[$AssignedTo.email]"
          ]
        },
        "class": "ms-fontColor-themePrimary"
      },
      "children": [
        {
          "elmType": "span",
          "txtContent": "Send Email to Task Owner"
        },
        {
          "elmType": "span",
          "style": {
            "margin-left": "8px",
            "vertical-align": "middle"
          },
          "attributes": {
            "iconName": "OutlookLogo",
            "class": "ms-fontColor-themePrimary ms-fontSize-xl"
          }
        }
      ]
    }
  ]
}

{
  "elmType": "div",
  "style": {
    "width": "100%",
    "display": "=if([$Title] && [$AssignedTo.email], 'block', 'none')",
    "padding-top": "10px",
    "border-top": "1px solid"
  },
  "attributes": {
    "class": "ms-fontColor-neutralSecondary"
  },
  "children": [
    {
      "elmType": "a",
      "attributes": {
        "target": "_blank",
        "href": {
          "operator": "+",
          "operands": [
            "mailto:",
            "[$AssignedTo.email]",
            "?subject=Task status&body=Hey, how is your task (",
            "[$Title]",
            ") coming along?"
          ]
        },
        "class": "ms-fontColor-themePrimary"
      },
      "children": [
        {
          "elmType": "span",
          "txtContent": "Send Email to Task Owner"
        },
        {
          "elmType": "span",
          "style": {
            "margin-left": "8px",
            "vertical-align": "middle"
          },
          "attributes": {
            "iconName": "OutlookLogo",
            "class": "ms-fontColor-themePrimary ms-fontSize-xl"
          }
        }
      ]
    }
  ]
}

{
  "elmType": "div",
  "style": {
    "width": "100%",
    "display": "=if([$Title] && [$AssignedTo.email], 'block', 'none')",
    "padding-top": "10px",
    "border-top": "1px solid"
  },
  "attributes": {
    "class": "ms-fontColor-neutralSecondary"
  },
  "children": [
    {
      "elmType": "a",
      "attributes": {
        "target": "_blank",
        "href": {
          "operator": "+",
          "operands": [
            "mailto:",
            "[$AssignedTo.email]",
            "?subject=Task status&body=Hey, how is your task (",
            "[$Title]",
            ") coming along?"
          ]
        },
        "class": "ms-fontColor-themePrimary"
      },
      "children": [
        {
          "elmType": "span",
          "txtContent": "Send Email to Task Owner"
        },
        {
          "elmType": "span",
          "style": {
            "margin-left": "8px",
            "vertical-align": "middle"
          },
          "attributes": {
            "iconName": "OutlookLogo",
            "class": "ms-fontColor-themePrimary ms-fontSize-xl"
          }
        }
      ]
    }
  ]
}

.definition[hidden] { display:block !important; } .variant-chooser,[data-copy] { display:none; }All definitions are shown below. Select the code manually or download the JSON file.

From the contributor

How to use this sample

Summary

This sample demonstrates displaying Email link to send an email to owner of the task in SharePoint list.

screenshot of the sample

Form requirements

Type	Internal Name	Required
Single line of text	Title	Yes
Person or Group	AssignedTo	Yes

Sample

Solution	Author(s)
send-email-task-owner-footer.json	Ganesh Sanap
send-email-task-owner-footer-outlook-web.json	Ganesh Sanap & Tetsuya Kawahara

Version history

Version	Date	Comments
1.0	October 15, 2022	Initial release
1.1	October 30, 2022	Added send-email-task-owner-footer-outlook-web.json

Disclaimer

THIS CODE IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE, MERCHANTABILITY, OR NON-INFRINGEMENT.

Get this format

How to use this sample

Summary

Form requirements

Sample

Version history

Disclaimer

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